This page contains the Terms and Conditions for use of The School Health Research Network / Rhwydwaith Ymchwil Iechyd Ysgolion website (SHRN).
By accessing this website, you agree to be bound by the terms and conditions appearing on this page, and you accept our Privacy Policy.
SHRN is based in Cardiff, UK. This website is a service operated by The School Health Research Network, DECIPHer, sbarc|spark, Maindy Road, Cardiff. CF24 4HQ.
Within these terms and conditions “Us/We/Our/SHRN/Rhwydwaith Ymchwil Iechyd Ysgolion” means The School Health Research Network, “Website/Site” means the website located at www.shrn.org.uk (or any subsequent URL which may replace it). “You/Your” means you as a user of our Website.
You the user shall not use the SHRN website for any illegal purposes, and you will use it in compliance with all applicable laws and regulations. You agree not to use this Website in a way that may cause the website to be damaged, rendered less efficient, interrupted or such that the effectiveness or functionality of the Site is in any way impaired. By continuing to use our website you agree not to attempt any unauthorised access to any part or component of the Site; and you agree that in the event that you have any right, claim or action against any users arising out of that User’s use of the Website, then you will pursue such right, claim or action independently of and without recourse to us.
The School Health Research Network Disclaimer
SHRN makes every effort to ensure that the compilation and publication of the information on our site is accurate and up-to-date. However, SHRN will not be held responsible for any loss, damage or inconvenience caused by reliance on inaccurate material or error contained within the pages of this website.
Website Content Usage Policy
Unless you have written permission, you may not copy, reproduce, or incorporate any material from this website—including artwork, trademarks, logos, written content, and images—into any other work, nor use it in any public or commercial manner. This includes posting or redistributing any portion of the website. However, users may reference or cite content from the website for academic, educational, or non-commercial purposes, provided proper attribution is given.
Without written permission, you should not copy or incorporate any of the material including any artwork, trademarks, logos, written content and/or images available on the website into any other work or use the material in any other public or commercial manner. That means you may not post or redistribute any portion of our website. This also includes any of our Partners’ artwork, trademarks, logos, written content and/or images that appear on our site.
You can link to SHRN website but our materials, including logos or images should not be used, unless we have explicitly agreed for you to do so.
Links to other sites
Please note that SHRN is not responsible for the content or availability of any external websites to which it may include links. Certain links, including hypertext links, in our site will take you to external websites. These are provided for your convenience and inclusion of any link does not imply endorsement or approval by SHRN of the linked site, its operator or its content.
The School Health Research Network Website Privacy Policy
This statement explains how The School Health Research Network (SHRN) manages personal information collected through its website (www.shrn.org.uk). It also describes your data protection rights, including a right to object to some of the processing which SHRN carries out.
What Information is Collected
We may collect personal information when you:
• Fill out online forms or sign up for updates.
• Subscribe to enews and event notifications.
• Interact with embedded forms or feedback tools.
• The purpose of Legal Disclosure. We will not disclose personal data about individuals unless legally required to do so. This may occur under rare circumstances, such as compliance with a court order, law enforcement request, safeguarding concerns, or other legal obligations. Any such disclosure will be strictly limited to what is necessary and in accordance with applicable data protection laws. This may include your name, email address, organisation, and any message or query you submit.
We also use cookies and analytics tools to understand how visitors use the site. This helps us improve content and user experience. These tools may collect anonymised data such as browser type, pages visited, and time spent on the site.
We do not collect sensitive personal data through the website. All data collected is limited to what is necessary for the stated purpose.
How We Use Your Information
Data Protection Legislation requires that we meet certain conditions before we are allowed to use your data in the manner described in this notice, including having a “lawful basis” for the processing.
The basis for processing will be as follows:
• Legitimate interests – The processing of your personal data may be necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or by fundamental rights and freedoms which require protection of personal data.
• Consent – You have given us your consent for processing your personal data for the purpose of signing up for communications and submitting forms.
Personal information submitted via the website is used only for the purpose it was provided—for example, responding to enquiries or sending requested updates. We do not sell or share your data with third parties.
Analytics data is used to monitor website performance and improve accessibility and content relevance.
We will only retain your personal data for as long as necessary to fulfil the purpose it was collected for, in line with Cardiff University’s Data Retention Policy. For example, email addresses submitted via contact forms are deleted once the enquiry is resolved.
We may use trusted third-party services (e.g., website hosting, analytics tools) to support site functionality. These providers are contractually bound to comply with data protection regulations.
Embedded Content From Other Websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Data Storage and Security
All personal data is stored securely and in line with UK GDPR and the Data Protection Act 2018. We take appropriate technical and organisational measures to protect your information from unauthorised access, loss, or misuse.
Data Controller and Contact Information
Cardiff University is the Data Controller of this website and is committed to protecting the rights of individuals in line with the Data Protection Act 2018 (DPA) and the General Data Protection Regulation (GDPR).
Your Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data, including:
• Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• Request correction of your personal data. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
• Object to processing of your personal data. This enables you to object to processing of your personal data if you feel it impacts on your fundamental rights and freedoms or if we are using it for direct marketing purposes.
• Request restriction of processing your personal data. This enables you to ask us to suspend the processing of your personal data in a number of different scenarios, such as where you want us to establish the accuracy of the data.
• Request transfer of your personal data. This enables you to request the transfer of your personal data to a third party. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
• Right to withdraw consent. This enables you to withdraw your consent, which we are relying on to process your personal data. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
For any questions about this policy or your data rights, please email shrn@cardiff.ac.uk.
Cookies
This website uses cookies. We use cookies to personalise content, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services.
The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.
This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages
You can manage your cookie preferences through your browser settings.
Mailing Lists
If you subscribe to our mailing list via the website, your data will only be used for the purpose stated (e.g., receiving updates or event information). You can unsubscribe at any time using the link in the email or by contacting us directly. We do not share mailing list data with third parties.
Scope of this Policy
This privacy notice only relates to information collected through this website. Information about how data collected in our research studies is used, stored, and shared is provided separately within study-specific participant information sheets and consent materials, in line with ethical approvals and university governance.
Additionally, this website privacy policy only covers The School Health Research Network website – websites linked to or from this site are not covered by this policy.
This policy is accessible via the website footer and at all points where personal data is collected
We reserve the right to change this information without notice.
Contact Details
The School Health Research Network
DECIPHer,
spark,
Maindy Road,
Cardiff.
CF24 4HQ.